Redlands landscapers: the design enquiries you miss on site, the quotes that take all night, the invoices you chase for weeks. We build you an AI back-office, trained on your business and run for you, so the admin stops eating your evenings. Live in about 14 days.
It learns how you actually run, then handles the jobs that slip: the calls, the quotes, the invoices, the follow-ups.
Across a yard with the mower running and the phone rings out? It answers, grabs the details, books the site visit, and texts you the lead. That enquiry does not ring the next mob instead.
Send it photos of the space or a voice note walking the job, and a quote comes back drafted. You sanity-check it and hit send from the ute.
The invoice drafts itself off the quote and chases the ones that go quiet on its own. The cash that sits for weeks starts landing.
It remembers every client and nudges them at the right time of year for a tidy-up or the next stage, so finished jobs feed the next ones.
Local and seasonal. Spring into summer is the big quoting rush and peak demand across the Redlands. Storm season from November to March drives surge work: fallen-tree cleanup, drainage and erosion fixes, garden recovery, and growth explodes after the rain so mowing and hedging volume spikes exactly when crews are already flat out. Sloped acreage at Mount Cotton and Sheldon brings retaining walls and clearing, and the high to very high bushfire hazard up there means fire-break and clearing work into spring. New Redland Bay estates need turf and irrigation, and bayside gardens want salt-tolerant planting.
Your stack and job volume. Landscapers straddle both ends, and that is the key thing. One side is high-volume recurring maintenance (mowing, hedging, tidy-ups) that looks like a cleaner's book. The other is deep, low-volume project work (paving, retaining, turf, irrigation, full builds) that looks like a concreter's, so two different admin loads sit under one roof: a churn of small recurring invoices and a handful of big multi-week jobs with deposits and progress claims. Maintenance crews lean on ServiceM8 or Jobber, design-and-construct outfits drift to AroFlo or simPRO.
What we would set up first. The first switch depends which way they lean, which is the whole call here. A maintenance-heavy operator leads with missed-call capture, because it is a volume game and you cannot answer gloved up on a mower, so a dropped call is a dropped recurring client. A project-heavy operator leads with quote and deposit handling instead, because it is a cashflow game where a few big multi-week jobs carry the month. Either way the post-storm payoff is the same: cleanup work floods in for weeks, so the back-office fields every enquiry, books realistic slots on honest ETAs, and ranks them so a retaining-wall or full-build job surfaces ahead of an $80 green-waste run instead of getting lost in the noise.
Most of the mob doing this are remote agencies wiring up generic tools from interstate. We're Brisbane-based, your data stays onshore and stays yours, and the system learns how your business actually runs. We work with landscapers and trades right across the Redlands and the bay.
He helped me reprocess more than 1,000 invoices with AI to pull the data for our expense and profit report. Before, I was overwhelmed, and it would have taken me forever. He can always find a way to lighten the work and the mental load.
We find where the hours are leaking in your business and whether it's a fit. If it isn't, we'll say so straight.
Yes. When you can't pick up, it answers, takes the details, books the job, and texts you the lead. That missed call doesn't ring the next landscapers instead.
Talk the job into your phone or send a few photos, and a quote comes back drafted with the scope and pricing. You check it and hit send from the ute.
Some construction trades qualify for a $5,000 QLD government grant for business software and training. Check if you qualify in a few taps, it's a few questions, no obligation.
The first workflow is live in about 14 days. Your data stays onshore and it's yours, it walks out the door with you if you ever leave, and nothing goes out in your name without your say-so.