Sunshine Coast landscapers: the design enquiries you miss on site, the quotes that take all night, the invoices you chase for weeks. We build you an AI back-office, trained on your business and run for you, so the admin stops eating your evenings. Live in about 14 days.
It learns how you actually run, then handles the jobs that slip: the calls, the quotes, the invoices, the follow-ups.
Across a yard with the mower running and the phone rings out? It answers, grabs the details, books the site visit, and texts you the lead. That enquiry does not ring the next mob instead.
Send it photos of the space or a voice note walking the job, and a quote comes back drafted. You sanity-check it and hit send from the ute.
The invoice drafts itself off the quote and chases the ones that go quiet on its own. The cash that sits for weeks starts landing.
It remembers every client and nudges them at the right time of year for a tidy-up or the next stage, so finished jobs feed the next ones.
Local and seasonal. The Coast keeps your maintenance side (mowing, hedging and tidy-ups) churning year-round while the big project work, turf, paving, retaining and full yard builds, lands in the new Aura and Harmony estates and on hinterland acreage with its long driveways and bushfire clearing. Spring into summer is the quoting rush, then storm season from November to March drives surge work, cleanup, drainage, erosion and fallen-tree recovery. Growth explodes after the rain, so your maintenance volume spikes at exactly the moment the crews are already flat out.
Your stack and job volume. The split is the whole story. Maintenance crews lean on ServiceM8 or Jobber with Xero, while the design-and-construct side drifts to AroFlo or simPRO because they need materials, stages and subbies tracked. That's two completely different admin loads under one roof, a churn of small recurring invoices and a handful of big multi-week jobs with deposits and progress claims. You miss calls on the mowers because it's noisy and gloved, and every project quote means a site visit, a measure and a materials take-off.
What we would set up first. Build it to whichever side is bigger. Maintenance-heavy, lead with missed-call textback, because it's a volume game and you can't answer the phone gloved up on a mower. Project-heavy, lead with quote drafting from a voice note or site photos, because the money's tied up in a few big jobs and that side is a cashflow game. Either way the storm is what catches everyone: when a cell rips through, the fallen-tree, drainage and erosion calls land all at once, so the back-office fields the lot, books real slots with honest ETAs, and sorts the big remediation work from the small tidy-ups so you take the profitable jobs first instead of answering in the order they rang.
Most of the mob doing this are remote agencies wiring up generic tools from interstate. We're Brisbane-based, your data stays onshore and stays yours, and the system learns how your business actually runs. We work with landscapers and trades right across the Sunshine Coast.
He helped me reprocess more than 1,000 invoices with AI to pull the data for our expense and profit report. Before, I was overwhelmed, and it would have taken me forever. He can always find a way to lighten the work and the mental load.
We find where the hours are leaking in your business and whether it's a fit. If it isn't, we'll say so straight.
Yes. When you can't pick up, it answers, takes the details, books the job, and texts you the lead. That missed call doesn't ring the next landscapers instead.
Talk the job into your phone or send a few photos, and a quote comes back drafted with the scope and pricing. You check it and hit send from the ute.
Some construction trades qualify for a $5,000 QLD government grant for business software and training. Check if you qualify in a few taps, it's a few questions, no obligation.
The first workflow is live in about 14 days. Your data stays onshore and it's yours, it walks out the door with you if you ever leave, and nothing goes out in your name without your say-so.