Gold Coast landscapers: the design enquiries you miss on site, the quotes that take all night, the invoices you chase for weeks. We build you an AI back-office, trained on your business and run for you, so the admin stops eating your evenings. Live in about 14 days.
It learns how you actually run, then handles the jobs that slip: the calls, the quotes, the invoices, the follow-ups.
Across a yard with the mower running and the phone rings out? It answers, grabs the details, books the site visit, and texts you the lead. That enquiry does not ring the next mob instead.
Send it photos of the space or a voice note walking the job, and a quote comes back drafted. You sanity-check it and hit send from the ute.
The invoice drafts itself off the quote and chases the ones that go quiet on its own. The cash that sits for weeks starts landing.
It remembers every client and nudges them at the right time of year for a tidy-up or the next stage, so finished jobs feed the next ones.
Local and seasonal. Gold Coast landscaping swings hard with the weather. Spring into summer is the quoting rush for turf, irrigation, pool surrounds and full yard builds, and the humid wet season from November to March makes everything explode, so maintenance volume spikes exactly when the crews are already flat out. Storms bring the surge work, cleanup, fallen trees, erosion on the Hinterland slopes and drainage fixes, and it all lands in a day or two. New estates up north want full builds, turf and retaining, while the acreage out west means bigger grounds and real tree work.
Your stack and job volume. Landscapers straddle both ends, and that's the whole thing. One side is high-volume recurring maintenance, mowing and hedging that looks like a cleaning run, the other is deep project work, paving, retaining and full builds that looks like a concreter. Maintenance crews lean on ServiceM8 or Jobber, the design-and-construct mob run AroFlo or simPRO to track materials, stages and subbies. That's two completely different admin loads under one roof, a churn of small recurring invoices and a few big jobs with deposits and progress claims.
What we would set up first. There's no single first move because you're really two businesses, so we set up for the side you lean on. Maintenance-heavy, it's a volume game and the missed call on the mower is the leak, so catching and booking those comes first. Project-heavy, it's a cashflow game, so quoting off a voice note or site photos and then chasing the deposit and progress payments is where we start. What matters for both is the storm: when the cleanup calls, fallen trees, blocked drainage and erosion all land in a day, the back-office fields the lot, keeps every caller posted, and surfaces the bigger remediation jobs ahead of the small tidy-ups so you work the profitable ones first instead of answering in the order they rang.
Most of the mob doing this are remote agencies wiring up generic tools from interstate. We're Brisbane-based, your data stays onshore and stays yours, and the system learns how your business actually runs. We work with landscapers and trades right across the Gold Coast.
He helped me reprocess more than 1,000 invoices with AI to pull the data for our expense and profit report. Before, I was overwhelmed, and it would have taken me forever. He can always find a way to lighten the work and the mental load.
We find where the hours are leaking in your business and whether it's a fit. If it isn't, we'll say so straight.
Yes. When you can't pick up, it answers, takes the details, books the job, and texts you the lead. That missed call doesn't ring the next landscapers instead.
Talk the job into your phone or send a few photos, and a quote comes back drafted with the scope and pricing. You check it and hit send from the ute.
Some construction trades qualify for a $5,000 QLD government grant for business software and training. Check if you qualify in a few taps, it's a few questions, no obligation.
The first workflow is live in about 14 days. Your data stays onshore and it's yours, it walks out the door with you if you ever leave, and nothing goes out in your name without your say-so.